UPDATE: Friday, 19 October
Entries have now closed and the race is full. We cannot hold a waiting list; no more entries can be accepted.
The HOR4s has a capacity of 480 crews. Entries are invited in quad sculls, coxless fours and coxed fours in the following events:
CLUB: Open to crews from any registered British or overseas club that do not qualify for Academic or School/Junior.
ACADEMIC: Open to crews representing a single British or overseas academic institution at which all of the rowers/scullers are current, full-time students. Coxes of Academic crews may be from any club (academic or otherwise). Composites are not permitted in Academic events, with the exception that the cox may belong to a different club. Any student crew not meeting the above criteria may still enter a Club event. Crews which are eligible for Sch/Junior should enter those events and not Academic.
SCHOOL/JUNIOR: Open to crews where all sculling/rowing members were born after 3 November 1999 and meet the requirements of the British Rowing Rules of Racing 4-6c. Composites are not permitted in School/Junior events. Coxes of junior crews do not need to be junior themselves.
The HOR4s reserves the right to limit School/Junior entries to 160 (one third of our overall capacity), and to a maximum of four crews per event per institution.
How to enter
- Entries opened on British Rowing Online Entries (BROE2) on Monday, 10 September 2018. All entries must be made via BROE2. Scottish and overseas crews can get a login for this by contacting onlineentry@BritishRowing.org.
- Entries will close at noon on Friday, 19 October 2018. The first 480 live, PAID entries, without placeholders, which meet all required criteria will be accepted. These will be marked as Accepted in BROE2 before or shortly after the close of entries. No further entries can be accepted after the close of entries.
- Entry fees (£70 per crew) should be be made either via the Online Entry system, or by direct payment into our bank account. (See event notes in Online Entry system for account details). Payment will be treated as being received when it shows in our bank account.
Entry fees will be refunded for crews that are withdrawn before the close of entries: please contact firstname.lastname@example.org. Entry fees will not be refunded for crews scratched after the close of entries or if the event is cancelled.
- Visiting crews must get permission to boat from a host club on the Tideway before entering.
- Owing to limited space for trailers, for 2018, visiting clubs wishing to boat from Putney must get permission from us to do so BEFORE requesting boating permission from a Putney host club. Contact email@example.com to request Putney trailer access/confirm you will not be bringing a trailer to Putney on race day. Trailer/boating access will be granted (until the maximum is reached), if you meet at least one of the following criteria:
- Your trailer has at least five boats FOR OUR RACE on it.
- You are not bringing a trailer because you’re borrowing boats from a Putney club.
- Your boats will have been left with a Putney club before race day and will be collected at a later date, so you will have no trailer movement on Putney Embankment on race day.
- You are bringing your boat on a car roof top, to be unloaded very early and the car removed.
- Your boats are coming on someone else’s trailer who has already got Trailer Access Permission from us (give us the other club’s name).
Additionally we can give provisional Trailer Access Permission for a trailer with fewer than five of your boats for our race, with a definite, credible commitment to give trailer space to other club/s you know.
- Before being entered, competitors who have recently moved to the UK after previously rowing in another country should contact British Rowing (by emailing firstname.lastname@example.org or phoning 0208 237 6700) to ensure that they are allocated an appropriate Personal Ranking Index.
Conditions of entry
- The race is held under: the British Rowing Rules of Racing; Row Safe; the Instructions to Crews; and any other instructions issued by the Committee.
- In the event of a serious transgression either before, during or after the race (e.g. undeclared substitutions, unsafe behaviour, or behaviour deemed to be unsportsmanlike) the Committee may disqualify not just the crew involved but all crews from the Club it represents and refuse entries in future years.
- The Committee does not accept any liability for crews or their equipment.
- No crew or competitor may compete in more than one event.
- The committee reserves the right to reject crews entered if there is concern that a crew may cause danger to itself or others. All crew members entered should be capable of completing a ten mile outing and being on the water for up to three hours.
- All coxes must be J17 or older i.e. have been born on or before 31 August 2002. Younger coxes may be accepted if evidence of their competence and experience is sent to the Entries Secretary email@example.com.
- Where a substitution increases the crew’s Ranking Index, Race Committee reserves the right to move the crew into a higher band. This will be published on the final results. The crew concerned will be notified as soon as practically possible.
- Crews given permission to race for Time Only will be given a time but will not be awarded a finish position in the published results.
Band guidelines and marshalling
The top Band for each of the 18 events (Open/Women, Club/Academic/School-Junior, Quads/Coxless fours/coxed fours) will be assigned a start number in one of the earlier marshalling divisions (expected to be Div 1 or Div 2).
When entering, crews will be asked in BROE2 to suggest what Band they would like to race in (subject to entries and the final decision of the Race Committee). Follow these guidelines to choose an appropriate answer:
Band 1: Championship
Crews must opt for Band 1: Championship if they contain crew members who have competed (in either rowing or sculling) within the last THREE years at any of the following events:
- The Olympic regatta.
- The World Championships.
- A World Cup regatta.
- The Under 23 World Championships.
- The Junior World Championships.
- The Oxford-Cambridge University Boat Races (Blue or Reserve races, but not Lightweight).
- A semi-final at Henley Royal Regatta.
- A semi-final of a Championship/Elite event at Henley Women’s Regatta.
They may also choose Band 1 if:
- Some or all of the crew were top 5 finishers from last year (in an overall category e.g. Women’s Quads).
- Expected boat speed fast, or high ranking points, or top crew of a large club in that category.
Band 2: Challenge
Band 3: Intermediate and Band 4: Development
Competitive crews who wish the challenge of racing over the Tideway Course, perhaps racing for the first time in HOR4s, who have familiarised themselves with the course and possible conditions.
Crews other than those containing a Championship crew member may select “No opinion” to this question.
How to make substitutions
- Until the close of entries, you can make any number of substitutions in BROE2.
- Between the close of entries and an hour before the race starts, you can substitute up to 50% of the rowing/sculling members of the crew plus the cox in BROE2.
- If you need to substitute more than 50% of the rowers/scullers, you may request to race for Time Only. As it is not possible to make these subs on BROE2, contact the Entries Secretary (firstname.lastname@example.org) up to 10pm the day before the race, or call 07808 165218 or go to race HQ at Chiswick Pier House, Corney Reach Way, Chiswick, London W4 2UG on race day up to 1 hour before the race starts.
Got a question?
Please contact the Entries Secretary Richard du Parcq on 020 8392 9070 (until 10 PM on the day before race day) or email@example.com. For urgent enquiries on race day only, call 07808 165218.